Commission to Consider Library Renovation & Water Main Lease/Purchase
IRONWOOD, MI - Sunday, September 27, 2009 - The Ironwood City Commission will meet at 5:20 PM tommorrow for a Public Hearing of the Board of Zoning Appeals. The purpose of the Public Hearing is to hear comment on a Dimensional Variance request from John and Patricia Alexandroni, 207 East Arch Street to allow a new garage addition to encroach on the rear lot line setback by 24.5 feet and allow a lot depth of 55 feet.
The regular meeting of the City Commission is scheduled to begin at 5:30 PM, immediately following the Public Hearing. According to the Agenda, the following issues will be addressed:
ROUTINE BUSINESS
A. Call the meeting to order; recite the opening prayer; and recite the Pledge of Allegiance.
B. Recording of the roll.
C. Approval of the Consent Agenda - The consent agenda is a list of routine, mundane business matters that generally require no discussion. If a Commissioner or citizen requests, any item listed in the Consent Agenda can be moved to the Regular Agenda to be discussed and voted on separately.
1. Approval of Minutes for the September 14th and September 18th City Commission meetings.
2. Review and Place on File
a. Gogebic Ontonagon Community Action Agency Meeting Minutes for August 20th.
b. Downtown Ironwood Development Authority Meeting Minutes of August 27th.
c. Pat O'Donnell Civic Center Special Meeting Minutes of July 22nd, August 5th, and August 10th.
3. Scheduling a Board of Zoning Appeals (BOZA) Public Hearing for Monday, October 12, 2009, at 5:15 P.M. to hear comment regarding a request from Dennis and Linda Raisenan for a dimensional variance for property located at 217 West Ayer Street (Parcel #27-52-22-314-150).
D. Receive and Place on File from the Finance Director.
1. Monthly Cash Reports.
E. Approval of the Agenda.
F. Citizens wishing to address the Commission on Items on the Agenda (Three Minute Limit).
OLD BUSINESS
G. Consider adopting Ordinance No. 476, Book 4 and ordiance to amend the "Code of Ordinances, City of Ironwood, Michigan, Chapter 17 Nuisances, Section 17-1 (Entitled "Defined and Prohibits") by adding new definitions for Siding and Roofing and Section 17-67 (Entitled "Causes of Blight") by adding requirements for an approved form of siding, roofing, and to regulate curbside garbage.
NEW BUSINESS
H. Discuss and consider adopting Resolution #09-039, a Resolution determining the property located at 449 West Ash Street (27-52-51-227-200) is a public hazard or nusance and schedule a public hearing for October 12, 2009, at 5:20 PM.
I. Discuss and consider adopting Resolution #09-040 , a Resolution determining the property located at 400 Cedar Street (27-52-21-478-070) is a public hazard or nusance and schedule a public hearing for October 12, 2009, at 5:25 PM.
J. Discuss and consider adopting Resolution #09-041 , a Resolution of Understanding and Amending the Management Agreement for the Gogebic-Iron Wastewater Authority and Board with Charter Township of Ironwood.
K. Discuss and consider adopting Resolution #09-043 , a Resolution of Understanding and Amending the Management Agreement for the Gogebic-Iron Wastewater Authority and Board with City of Ironwood.
L. Discuss and consider adopting Resolution #09-042 authorizing and providing for the potential incurrence of idebtedness for the purpose of providing a portion of the cost of acquiring, constructing, enlarging, improving, and/or extending its Carnegie Public Library Renovation/Expansion. A letter from USDA Rural Development Area Specialists Ann M. Young to Ironwood Community Development Director Dan Petersen dated September 21, 2009, explains this action:
Dear Mr. Petersen:
As per my email this morning here are the following documents to set aside the funds for the loan and grant:
- Letter of Conditions for a loan in the amount of $1,550,000 and a grant in the amount of $50,000
- ARRA Certification
- Letter of Intent to Meet Conditions
- Request for obligation of funds
- A copy of the Grant Agreement for your review (this will be signed at closing)
- RD 1942-47 Loan Resolution which will need to be passed at your next council meeting.
Most of the other forms listed in the Letter of Conditions have already been completed and are in my file. We will continue processing the file with construction document approval once the funds are secured. This will set aside funding for this project. The City is not obligated in any way to repay these funds until loan closing takes place. I will schedule a meeting with you to discuss the file further in the next couple weeks, once things slow down a bit, so we are all on the same page with this project.
Please have the Mayor sign and date where indicated on the forms. Please return to me the Letter of Intent, Request for Obligation and ARRA Certification. Be sure to put my name on the forms so that they are put on my desk to process.
You will receive a letter from the State Director when the funds are obligated within 2 weeks, at which time we will continue to process the use of the funds. If you have any questions, please feel free to contact me at the address and phone number shown below, extension 108, or at e-mail ann.young@mi.usda.gov.
Very truly yours,
ANN M. YOUNG
AREA SPECIALIST
M. Discuss and Consider awarding bid for the Hiawatha/Rotary Skateboard Park Equipment. Seven bids were received: ARC; A to Z Recreation; Brand X Ramps; Snider and Associates, Inc.; Spohn Ranch; Superior Play, LLC; and Team Reil, Inc. All seven bids were each for $40,000. All seven contractors were told the City had $40,000 to work with. Each of the contractors were asked to list what equipment they could provide for that amount.
N. Discuss and Consider awarding bid for site development improvements for the Hiawatha Rotary Skate Park. There were three bids returned: Angelo Luppino, Inc. was the low bid with $40,276.00; Ruotsala Concrete, LLC was the second lowest bid with $41,400.00; and Wayne Nasi Construction submitted a bid of $42,591.00.
O. Discuss and Consider approval of change order #1 (balancing change order) for the Greenbush Street Reconstruction Project. The original contract amount was awarded in the amount of $425,928.50. A balancing change order in the amount of $39,831.12 has been prepared for the contract. The additional work consists of the following: (1) Additional work completed based upon bid terms - $11,888.54; (2) Increase storm manhole size to 6 foot diameter - $1, 246.78; (3) Replace failed sanitary sewer laterals - $3,366.40; (4) Removal and Replacement of Additional curbing on US-2 - $2,775.00; (5) Replace storm sewer at Florence Street (60 feet) - $3,240.00; and (6) Correct street sub-base between Margaret Street and Northland Avenue and North of US-2 at the location of an old drainage crossing - $17,314.40.
P. Mayor's Appointment.
Q. Manger's Report.
R. Other Matters (Five Minute Limit) - This give City Commissioners a chance to introduce new issues and to discuss existing problems.
S. Citizens wishing to address the Commission on Items not on the Agenda (Five Minute Limit).
T. Consider Closed Session to discuss matters exempt from State Law.
U. Return to Open Session.
V. Consider Gogebic Range Water Authority (GRWA) correspondence from their attorney Michael Pope regarding the possible lease purchase agreement for a new 16" water main on Lake Road between Margaret Street and Slade Road.
W. Adjournment.